Terms of Trade

2nd March 2009

Dear Supplier,

BLAZE ADVERTISING PTY LTD (the Agency): Our Terms of Trade

As a valued supplier, we would like to remind you of our key terms of trade to ensure that we continue to maintain a mutually beneficial relationship.

1. Purchase Orders

No work is to be commenced on behalf of the Agency without first receiving a Purchase Order. The Purchase Order must:

be issued by a duly authorized representative of the Agency,
include the Purchase Order number,
include a description of goods or services to be provided, and
include the agreed cost.

In the event that the goods or services which you are providing will exceed the original quote, then you must obtain a revised Purchase Order before proceeding.

Invoices which do not reflect an approved Purchase Order will not be processed for payment and will be returned to the supplier.

2. Invoices

All invoices must be addressed to BLAZE ADVERTISING Pty Ltd, described as a “Tax Invoice” and must provide the following information:

Full name and ABN of supplier
Description of goods or services
Total amount excluding GST
GST payable
Total amount including GST

All invoices must be addressed for the attention of Accounts Payable. Please note that the Agency operates a centralised accounts payment service, and as a result all invoices should be sent to the following Sydney address:

Attention: Accounts Payable
BLAZE ADVERTISING PTY LTD
LEVEL 12, 35 CLARENCE STREET
SYDNEY NSW 2000

Invoices should be submitted within 14 days of supply of goods or services or completion of work. In no event shall the Agency be obligated to pay any invoice received from the supplier more than ninety (90) days from the date the work was accepted.

3. Statements

Where possible, please supply a monthly statement with your final invoices for the month given that a monthly statement greatly assists our reconciliation of payments.

4. Credit Notes

Where it is necessary to issue a credit note, please quote the original invoice number, Purchase Order number, and job number if known.

5. Payment Terms

We endeavour to make payment within terms given we have received a correct and undisputed invoice is received and processed.

6. Payment Options

Our preferred payment method is via Electronic Funds Transfer. If possible, please provide such details, on your company letterhead, addressed to the Financial Controller.

7. Follow-up of unpaid invoices

As indicated above, invoices accompanied by an approved Purchase Order will be paid within terms. If an undisputed invoice remains unpaid past this time, please contact our Accounts Payable department in the first instance.

8. Confidentiality

Much of the work undertaken on behalf of the Agency and its Clients is of a commercially sensitive nature. It is therefore part of our terms that all work is treated as strictly confidential. Additional confidentiality statements specific to individual clients may require completion as a term of accepting the project.

9. Copyright

All copyright in photographic work, artwork, photographic negatives, manuscripts and other materials including new media made as a result of this order shall become the exclusive property of the Agency immediately on creation and without any limitation on the use to which the material may be put. The originals shall be delivered to Agency forthwith upon request. Neither the originals nor any copies of such artwork, photographic manuscript and other material shall be copied or reproduced in any form or otherwise used without the Agency’s expressed written consent. You hereby waive in favour of the Agency and our clients, and anyone else to whom we assign or license copyright, any moral rights in the material. Should there be limitations on the transferability of intellectual property rights, then these limitations need to be agreed and documented before work commences.

10. Liability

The Supplier shall indemnify the Agency, its employees and agents against any and all costs and liability incurred by the Agency, its employees or agents, as the case may be, directly or indirectly, as a result of any claim that any use of any material supplied pursuant the order, prepared on behalf of a client of the Agency, does, or would, constitute an infringement of any kind.

11. Records

You must keep accurate and detailed records and accounts of and relating to the services provided. You agree and acknowledge that these records and accounts shall be and remain the property of BLAZE ADVERTISING Pty Ltd and you shall not at any time for any reason reproduce or use any records otherwise than for the proper provision of the Services or for the benefit of BLAZE ADVERTISING Pty Ltd.

12. Professional Conduct

BLAZE ADVERTISING Pty Ltd Limited has a responsibility for maintaining a high standard of ethical and legal conduct in all business transactions. BLAZE ADVERTISING Pty Ltd believes in the principles of fair competition and recognizes that there are many high quality firms. You are reminded that it is unethical and illegal conduct to solicit, offer, accept (directly or indirectly) any gift, favour, loan or other item of significant monetary value in order to influence a business decision or receive any enrichment beyond normal compensation provided by BLAZE ADVERTISING Pty Ltd. We trust that all of the above is reasonable, however please feel free to contact me if you wish to discuss further.

Yours sincerely,
Simon de Winter
Financial Controller